Resources

How do I log into TravelUVA?
How to log into TravelUVA and what to do if you can't access your account
Can I mix personal travel with University-paid travel?
Procedure for how to mix personal and business travel
Can I bring a companion on my business trip?
Procedures on companion travel
Can I drive a personal vehicle for a business trip?
Guidance and recommendations for driving a personal vehicle while on business
How should I pay for my travel?
Preferred method of payment for travel expenses
How do I get reimbursed for actual meals while traveling?
Limits and procedures for claiming actual meals and day trip meals while traveling
What do I need to know before renting a vehicle?
Procedures to follow when renting a vehicle
Does the University have coverages for Leased/Rental Vehicles?
Information on liability insurance coverage for leased/rental vehicles
How do I contact Travel Support?
CBT and TravelUVA contact information
How do I use the "Lowest Price Guarantee" with TravelUVA?
Procedure for using CBT's Lowest Price Guarantee if you find a cheaper fare online compared to Concur
Can I book personal travel in CONCUR?

The official answer is no. However, some of our travel vendors offer discounts to employees for personal travel.

Are there booking fees?
CBT agent booking fees
Are tips or gratuities an allowable expense?
Procedure for tipping and gratuity
How do I claim per diems?
How to claim meal per diems for a business trip
Are mileage and parking costs associated with my daily commute an allowable expense?
Guidelines on mileage and parking costs while commuting to work
Are parking fines an allowable expense?

Parking fines are not an allowable expense for University faculty, staff, or students.

Are parking fees an allowable expense?
Determine if parking fees are allowed to be reimbursed
Can I purchase Global Entry, TSA PreCheck, CLEAR, or Airline Club Memberships for my trip?

Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.

Can I pay for my travel with grant funds?
Guidelines on paying for travel with grant funds
Airline Refunds

As of October 28, 2024, new automatic airline refund rules went into effect, per the U.S. Department of Transportation’s rule and amendment to the rule.