Resources

The Gift account certifications are always routed to the Cost Center Fiscal Specialist to be prepared.  However, they are routed to an approver depending on whether they are in the Allocated Gifts hierarchy or not.  Those in the Allocated Gifts hierarchy will route to the Cost Center Manager for approval.  Those that are NOT in the Allocated Gifts hierarchy will route to the Unit Gift manager for approval.

The approver for some transactions (i.e., Account Certifications, Accounting Journals, etc.) with a Gift worktag will depend on whether the Gift is in the Allocated Gifts hierarchy. 

• Gift in the Allocated Gifts hierarchy, the approver will be the Cost Center Manager.

• Gift NOT in the Allocated Gifts hierarchy, the approver will be the Unit Gift Manager. 

If you have a long list of Account Certifications to complete, you may want to find a way to prioritize your list.  In the Account Certifications Actions dashboard, you will find the Account Certifications Awaiting Me – Detailed report.   This report will help you prioritize and make it easier to complete you Account Certifications.

List of employee system roles lost via 2023 attestation process (by manager).

Since the Payroll Actuals and Fringe Benefits associated with the 05/25/2023 - 06/24/2023 Academic Monthly pay period post in the July fiscal period, Workday considers the related obligations to still be in place at FY23 year-end (e.g., as of 6/30/2023) and are therefore liquidated in the new fiscal year (FY24).   

If you want to exclude the liquidation journals from your FY24 obligation numbers, be sure to filter your report by budget date and ensure the start date being used on the prompt is AFTER 6/24/2023. 

For education benefits that are taxable to the employee, Workday will assess fringe. Non-taxable education benefits are not assessing fringe.  

Workday evaluates the pay period end date on a payroll result to determine the fringe rate to apply as part of a fringe benefit journal.   

Example – 05/25/2023 - 06/24/2023 Academic Monthly 

Fiscal Period Posting = Jul - FY2023-2024 

Fringe Rate Applied = FY2022-2023 (because the pay period end date is 6/24/2023, which is in FY2022-2023) 

This behavior is similar to Oracle where the expenditure item date (which was typically the pay period end date) was used to determine the fringe rate to apply during the burdening process. 

This is a nuanced way Workday pulls the data.  It replaces the Created By user with the Approver once that step has been completed in the Business Process.  If you want to find out who initiated the Payroll Accounting Adjustment, the better way of finding that information is by finding the Payroll Accounting Adjustment in the worker history and then navigating to the process tab.  This is detailed in this Quick Reference Guide: https://uvafinance.virginia.edu/resour

When Workday posts payroll liabilities for a dually/cross-company employed Worker, the accounting “inherits” the Cost Center from the Worker’s primary position, even if the payroll result and company on the pay result is associated with their additional job.  

Example: 

• Primary Position --> P465392 Undergraduate Student --> Assigned to R&V Company, ACD Bi-weekly Pay Group, and CC0221 BU-BK-Central Grounds Cost Center. 

When a PAA is processed, fringe “follows” the updated distribution for the pay period, but when the reallocation of fringe benefits occurs, Workday reverses the entire original fringe journal and recalculates, even if the worktag combination was not used in the most recent PAA for salaries/wages.   

No, unfortunately the system does not allow you to pull back a Payroll Accounting Adjustment once you’ve submitted it. You will need to reach out to the person it has routed to and ask them to cancel it or send it back.   

You can find out who has it by looking at the Process details of the Payroll Accounting Adjustment (reference this QRG).  

Most likely, this is due to a Period Activity Pay (PAP) that was rescinded.  

• If the PAP had a costing override, there is currently a functionality gap in Workday that ignores the costing override and instead costs to the active Worker Position costing allocation in place at the time the credit is being processed.    

All about Activity Stream, added functionality in Workday

There are a few ways to find that information to find who is listed in the process for an Account Certification,

1. Remaining Process button

Within an Account Certification,  you can select the Process subtab. 

The Internal Service Provider (ISP) contact information can be found in Workday.  There are multiple ways to find the information. 

1. Use the Internal Service Provider Information report.

The Internal Service Provider Information report in Workday provides you with points of contact based on who has been assigned as the ISD Data Entry Specialist for the ISP.

Open Grant POs End Date Prior to June 1 2023

Multi-Funding Source (Projects) Manager (Video Resource)

Employee as Self:  My Requisition Report (Video Resource)

Employee as Self: Supplier Invoice Approval (Video Resource)

Employee As Self:  Create and Assign a Cart (Video Resource)