Wednesday, July 2, 2025 : Payroll Accounting Adjustments are not expected to be available on July 3 as previously planned, due to an error within Workday. We are working as quickly as possible to fix the issue. Watch this space for updates. Please direct questions to askfinance@virginia.edu
Resources
Simple, fillable communication plan template.
Message Mapping is a useful exercise for crisis communications as well as speechwriting and developing communications campaigns. Using a simple framework enables you to stay on message and remain focused.
UVAFinance Letterhead (Behind Netbadge)
- If the student's permanent home address is other than their local address, both their local and permanent home addresses should be listed. The same applies to phone numbers.
- Length of Service – the amount of time and dates the volunteer is authorized to act on behalf of the University in a volunteer capacity. If this time frame changes for any reason, this form should be updated accordingly.
- A complete and accurate description of the volunteer's activities is important.
Perform a safety inspection before each trip: Make sure that the pin securing the ball mount to the receiver is intact, the hitch coupler is secured, spring bar hinges are tight with the safety clips in place (load equalizer or weight distributing hitches), safety chains are properly attached, and the electrical plug is properly installed. Check for rust on the hitch components. Once a year, remove and check the ball mount which can rust within the receiver. If any component shows evidence of perforation, take it to repair facility before using.
ISP stands for Internal Service Provider. ISP is a UVA department/unit providing goods or services to internal customers such as faculty, staff, students, and other departments.
ISD stands for Internal Service Delivery. ISD is a Workday transaction that records critical information related to the item(s) that an ISP provides to a requester. When approved, it generates revenue/recovery for the ISP and expense for the requester.
No, the Internal Service Delivery (ISD) process within Workday is the only process that should be used to pay for goods and services between internal departments. Please review the following information on the Internal Service Delivery process including the set-up of the required Internal Service Provider.
See FAQ: How do I charge an internal UVA department for goods or services?
The Internal Service Delivery (ISD) process functionality within Workday must be used to pay for provided goods and services between internal departments. The Internal Service Provider (IS)) is the unit that provided the goods or services and is responsible for generating the ISD transaction. The ISD post an expense to the FDM worktags of the unit receiving the goods or services and a recovery to the FDM Worktags of the providing unit (ISP).
This is not an org chart, but instead is meant to give a general idea of what functions reside in which areas of UVAFinance.
This Quick Reference Guide (QRG) is designed to walk a Multi-Funding Source Manager (Projects) through the process of reprocessing project related transactions.
Reference list for capital asset purchases; note that one tab is for capital equipment and one is for spend categories for "non-capital" or expense items such as maintenance contracts or lab supplies.
FY24 schedule of UVAFinance focus on values, See all UVAFinance values here: https://uvafinance.virginia.edu/about-uvafinance
Do you have many account certification lines to review? This video will walk you through how to use the Details for Account Certification Report to help get the job done. Hit the link below.
Labor Level Codes are essentially the passthrough 8x/9x MC-Cost Centers that the Medical Center uses in Kronos. You can use the FDM for Medical Center Passthrough Cost Centers report to search for the Grant number provided and see what the Cost Center code is. If a Passthrough Cost Center does not yet exist for a particular driver (Designated, Project, Gift, or Grant), a request to have one created can be made through the Medical Center Passthrough Cost Center Template Form.
This error may occur when the Costing Allocation start date is before the Position start date. To resolve this, make sure that the Costing Allocation start date is on or after the Position start date.
Another solution may be to leave the Costing Company blank if you aren’t charging payroll outside the Rector and Visitors company. When left blank, Workday will default to charge the Company that the Worker’s Position is assigned to (in HCM).
How does UVA's endowment work? This print resource gives the history of UVA's endowment and shows how the money is used and how it is not used. Updated March 31, 2025.