To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
Information about Net15 payment option
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
Guidelines on when the T&E card may be used for non-eVA excluded items
How do I submit a wire request?
With the implementation of Workday Financials, schools and departments can no longer request wire payments. The payment type is now determined by how the supplier is set up through PaymentWorks. If your department is working with a Supplier, please have the supplier enroll in PaymentWorks for ACH payments.
Policy on staying at an Airbnb, VRBO, or other alternative lodging
- Domestic Travel
- Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.
- International Travel
- Once employees complete the University's required International Travel Registry, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI.
Roles involved in the expense report approval process are:
- Expense Support Specialist (ESS)
- Detail Worktag Approvers:
- P2P Approver
- Grant Manager
- Gift Manager
- Project Budget Specialist
- Senior Department Finance Approver (SDFA)
When considering adjustments in role assignments, please keep the following in mind:
This Quick Reference Guide (QRG) is designed to inform end users what to consider when initiating a change
order on a multi-year purchase order that has been rolled forward.
No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are not reimbursable.
This Quick Reference Guide (QRG) is designed to answer some potential questions that may arise during the PaymentWorks registration process.
This form describes how to tell which registration form to use in PaymentWorks when inviting an entity to register
Individual vs supplierpdf.pdf148.56 KB
This resource explains how to search for a supplier or person in PaymentWorks
Receipt file types accepted on expense reports
BOA self-help resource guide for declined T&E card transactions
Spouse/family members who accompany a University employee or Non-employee guest may qualify for reimbursements for travel, meals, and entertainment to an event if they meet the bona fide business purpose criteria.