Resources

Workday General Account Certification Reports 

Report Name	Description	Output
Details for Account Certification	A custom UVA Workday report bringing together user requested elements to support the Account Certification process.	Pulls in Revenue, Expense, and Transfer ledge

Workday Deactivation Template

When a check is scanned or taken to a bank, the Ad Hoc Bank Transaction (AHBT) will come to the Cost Center Deposit Specialist's inbox the next day after 1pm.  

When there is a deposit to one of the University’s bank accounts, an Ad Hoc Bank Transaction (AHBT) is created in Workday.  This Ad Hoc Bank Transaction will be sent to the Cost Center Deposit Specialist’s My Tasks (or Workday Inbox).  The AHBT comes in with worktags in the Ad Hoc Bank Transactions lines auto-populated/defaulted).  Workday gets the information that auto-populates from the Ad Hoc Bank Transaction Template.  This template is s

Most Ad Hoc Bank Transactions (AHBT) have one of three Purpose codes:

See how business processes flow by what roles are required to take action.  

Alternatively, see Business Processes by Action Required

See actions required by role for each business process.  

Alternatively, see Business Actions required by each role. 

It is best practice to attach a copy of the checks that are included in the deposit to the Ad Hoc Bank Transaction (AHBT).

If you scanned a check using a remote deposit scanner (RDS), you can run a report, Deposit Details by Account Report, that has a log of the checks as well as the images, front and back, of the check in CashPro.  

Fill out this template if you have more than 25 roles to request. 

For more information, see Workday Finance System Access Mass Upload Request QRG 

Added September 20, 2023.  

Workday reports that have a summarized Obligations column often have a lot of “noise”.  Workday shows all journals (full transparency) related to the account.  For obligations, that includes the journal that moves it into the obligation ledger as well as any journal that liquates that obligation (or zeros out that obligation) when it moves from an obligation to an actual in the actuals ledger. 

Here is an example of what that can look like:

In Workday there are 3 ledgers – Commitments, Obligations, and Actuals.   

Commitments - Accounting related to funds for future known or expected spending (pre-encumbered).  The commitments ledger is utilized to track journal entries for requisitions and payroll for unfilled positions.  

 

Obligations – Accounting related to funds that represent obligations to pay (encumbered).  The obligations ledger is utilized for purchase orders and payroll for filled positions.  

Do you have many account certification lines to review?  This video will walk you through how to use the Details for Account Certification Report to help get the job done.   Hit the link below.

When the Account Certifications are created, it is associated to a position ID. 

If your position changed and:

• You had previous Account Certifications that still needed to be completed.

AND

• In your new position, you are still responsible for completing the Account Certification.

The approver for some transactions (i.e., Account Certifications, Accounting Journals, etc.) with a Gift worktag will depend on whether the Gift is in the Allocated Gifts hierarchy. 

• Gift in the Allocated Gifts hierarchy, the approver will be the Cost Center Manager.

• Gift NOT in the Allocated Gifts hierarchy, the approver will be the Unit Gift Manager. 

This video demonstrates how to select and save Report filters in Workday.

This video demonstrates how to format a Report and other functions using the Report icons.

This video demonstrations goes over how to filter within a Report in Workday.