Resources

IMPORTANT INFORMATION FOR PURCHASING COVID SUPPLIES

• Certain items are being purchased centrally for University use. If you're planning large-scale orders, aren't sure how to proceed, or have questions, please don't hesitate to reach out to Procurement. Email buy-pay@virginia.edu.

PAYING RESEARCH PARTICIPANTS (HUMAN SUBJECTS)

All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)

When Competition is Required

Please note: No additional competition is required for purchase of goods and services on an existing contract, as vendor selection was based on appropriate competition at the time the contract was awarded. 

Guidelines for Competition Flow Chart

CONFUSING EVA EXPENDITURE TYPES

Skilled Services vs. Preceptor Services

There is now an expenditure type “Svcs, Skilled Other Preceptor” which should only be used for medical preceptors.  However, it is easy to accidentally choose this expenditure type when intending to choose “Svcs, Skilled, Other”.  Please be careful to choose the correct one.

WHAT IS EVA?

eVA is the Commonwealth of Virginia's electronic vendor registration and purchasing system that provides a standardized, transparent source of public procurement information. The University does not purchase goods and services directly through eVA, but is required to send purchase data to eVA. All transactions, including the University's, incur fees to support the maintenance of the system.

Closed Procurements

The following table lists the Name, RFP Number, Closing Date, and Awarded Status for Procurement & Supplier Diversity Services RFPs from 2003-2019. RFP documents are linked from 2017-2019; for questions about any of the RFPs on this list please check Contracts or Contact Purchasing. 

To view or respond to current Request for Proposals,

visit the University's Current Public Postings Page.

INVOICING

An invoice must reference the correct 7-digit Purchase Order Number to be paid.

This number must be clearly marked on the invoice, and on all related documentation and correspondence. Invoices without Purchase Order numbers received in Accounts Payable will be discarded without contacting the vendor and without payment.

All invoices for Purchase Orders must be emailed to vendor-invoices@virginia.edu.

This Data Protection Addendum (“Addendum”) is an add-on to the Purchasing Terms and Conditions found at http://uvafinance.virginia.edu/terms-conditions. It is applicable only in those situations where the Selected Firm/Vendor provides goods or services under a Purchase Order which necessitate that the Selected Firm/Vendor create, obtain, transmit, use, maintain, process, or dispose of University Data (as defined in the Definitions Section of this Addendum) in order to fulfill its obligations to the University.<