Resources

This Quick Reference Guide (QRG) is designed to walk a Payroll Accounting Adjustment Specialist through the steps to create a historical payroll accounting adjustment using the Create Journal business process in Workday. By the end of this QRG, users will be able to successfully document and adjust payroll costing for historical Oracle transactions.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of reviewing and approving a Period Activity Pay (PAP), including entering Costing Overrides. Period Activity Pay is one of the Workday HCM (Human Capital Management) processes that trigger inbox actions for Payroll Costing Managers. This QRG will walk through what the Payroll Costing Manager will do upon receipt of that inbox notification.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers and Payroll Costing Specialists through the Assign Costing Allocation task when the costing allocation involves a Federal Work Study (FWS) award.  

FICA IRS STUDENT GUIDELINES AND RULES

Students generally do not have to pay FICA taxes. The University follows IRS rules in determining a student's exemption from FICA withholding. FICA (Federal Insurance Contributions Act) refers to taxes for Social Security (OASDI) and Medicare. When eligible, OASDI is withheld at 6.2% and Medicare at 1.45%, for a total tax of 7.65%.

This form is used to refund FICA taxes due to overpayment by the University.

Employee Holiday Calendars - Academic, Clinic, UPG

You can view the full calendars at the link below for the Academic Division, UVA Health Clinic, and UVA Physicians Group. Workday automatically lists your specific holiday dates on your personal calendar. The annual holiday calendar schedules are posted in the fall for the following year.

FORM W-2: WAGE AND TAX STATEMENT

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year.  For years 2018 and prior, you may access W-2s in your legacy system (Workday for the Academic Division, UltiPro for University Physicians Group).

The UVAFinance – Payroll office processes off-cycle payments on Mondays (for Wednesday deposits) for requests that have been approved. All off-cycle payments will be made via direct deposit.  The form must be completed by the employee's manager (as Requestor/Approver). To submit an off-cycle payment request, please fill out and submit the form below.

JANUARY - DECEMBER 2022 BIWEEKLY PAYROLL

Employee time entry is due by 12:00 pm; Manager approval is due by 3:00 pm on the Monday before each payday.

Updated November 12, 2015

• 2017 Biweekly Payroll

• 2017 Monthly Payroll

January - December 2017 Biweekly Payroll Calendar

The leave year started on 12/25/2017 and ends on 12/23/2018.

The leave year started on 12/24/2018 and ends on 12/22/2019.

The 2020 year started on 12/23/2019 and ended on 12/20/2020.

JANUARY - DECEMBER 2021 BIWEEKLY PAYROLL

JANUARY - DECEMBER 2022 BIWEEKLY PAYROLL

Employee time entry is due by 12:00 pm; Manager approval is due by 3:00 pm on the Monday before each payday.

Looking for archived payroll calendars? Scroll down!