Resources

What spend categories go with which expense items?

View the Expense Item Descriptions chart to view which spend categories are tied to which expense items.

Can I mix personal travel with university-paid travel?
Procedure for how to mix personal and business travel
Can I bring a companion on my business trip?
Procedures on companion travel
Can I upgrade my flight or rail ticket?
Procedure for upgrading a flight or tail ticket
Can I drive my personal vehicle for a business trip?
Guidance and recommendations for driving a personal vehicle while on business
How should I pay for my travel?
Preferred method of payment for travel expenses
How do I get reimbursed for actual meals while traveling?
Limits and procedures for claiming actual meals and day trip meals while traveling
WD-How do you pay a research participant if the individual is an employee?
Instructions for how to pay employees a human subject payment
How do I expense a personal transaction on a T&E Card?
How to expense a personal transaction on a T&E card and correct an accidental reimbursement of a T&E card charge in Chrome River
Are tips or gratuities an allowable expense?
Procedure for tipping and gratuity
How do I claim per diems?
How to claim meal per diems for a business trip
Are mileage and parking costs associated with my daily commute an allowable expense?
Guidelines on mileage and parking costs while commuting to work
Are parking fines an allowable expense?

Parking fines are not an allowable expense for University faculty, staff, or students.

Are parking fees an allowable expense?
Determine if parking fees are allowed to be reimbursed
Can I pay for my travel with grant funds?
Guidelines on paying for travel with grant funds
What is a Bona Fide Business Purpose?

Spouse/family members who accompany a University employee or Non-employee guest may qualify for reimbursements for travel, meals, and entertainment to an event if they meet the bona fide business purpose criteria.

Food Purchases at UVA
Procedures for purchasing and expensing food
What does bona fide mean?
Explanation of bona fide business purpose
Travel and Expenses for Non-Employees
Procedures for booking and expensing travel for non-employees
Can I delegate my expense reports to someone else?
How to select a delegate for expense reports