Resources

Creating an accidental reimbursement is caused by either:

1. Not selecting the card transaction on the expense report, which results in a reimbursement or

How to log into TravelUVA and what to do if you can't access your account

View the Expense Item Descriptions chart to view which spend categories are tied to which expense items.

Procedure for how to mix personal and business travel
Procedures on companion travel
Procedure for upgrading a flight or tail ticket
Guidance and recommendations for driving a personal vehicle while on business
Preferred method of payment for travel expenses
Limits and procedures for claiming actual meals and day trip meals while traveling
Instructions for how to pay employees a human subject payment
How to expense a personal transaction on a T&E card and correct an accidental reimbursement of a T&E card charge in Chrome River

Parking fines are not an allowable expense for University faculty, staff, or students.

Determine if parking fees are allowed to be reimbursed
Procedure for tipping and gratuity
How to claim meal per diems for a business trip
Guidelines on mileage and parking costs while commuting to work
Guidelines on paying for travel with grant funds

Spouse/family members who accompany a University employee or Non-employee guest may qualify for reimbursements for travel, meals, and entertainment to an event if they meet the bona fide business purpose criteria.

Procedures for purchasing and expensing food
Explanation of bona fide business purpose