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If a cardholder is expecting a credit for a T&E Card transaction, they must still meet the standard deadline of 30 days for submitting the original transaction. This applies even in cases of fraud, merchandise returns, or accidental purchases awaiting a refund. While it's preferable to consolidate the purchase and credit on the same report, the initial transaction must be submitted on time even if waiting for the credit.

Creating an accidental reimbursement is caused by either:

• Not selecting the card transaction on the expense report, which results in a reimbursement; or
• Selecting a receipt that was submitted through the mobile app without also selecting the card transaction. Receipts uploaded through the mobile app are formatted very similarly to a card transaction. The receipts are labeled as "Quick Expenses" so make sure that the Bank of America T&E Card Transaction is selected as well.

View the Expense Item Descriptions chart to view which spend categories are tied to which expense items.

Parking fines are not an allowable expense for University faculty, staff, or students.

• Domestic Travel
  • Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.
• International Travel
  • Once employees complete the University's required International Travel Registry, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI.