Resources

Submitting Reimbursements for Non-Employees (QRG)
This Quick Reference Guide (QRG) is designed to walk non-employees through the process of submitting reimbursements.
UVAFST_Submitting Reimbursements for Non-Employees_Final.pdf115.49 KB
What spend categories go with which expense items?

View the Expense Item Descriptions chart to view which spend categories are tied to which expense items.

Can I mix personal travel with university-paid travel?
Procedure for how to mix personal and business travel
Can I bring a companion on my business trip?
Procedures on companion travel
Can I upgrade my flight or rail ticket?
Procedure for upgrading a flight or tail ticket
How do I get reimbursed for actual meals while traveling?
Limits and procedures for claiming actual meals and day trip meals while traveling
WD-How do you pay a research participant if the individual is an employee?
Instructions for how to pay employees a human subject payment
Guidelines for using the T&E Card
Procedures for using the T&E card
How do I expense a personal transaction on a T&E Card?
How to expense a personal transaction on a T&E card and correct an accidental reimbursement of a T&E card charge in Chrome River
Create Expense Report in Workday Mobile Application (QRG)
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in the Workday Mobile Application.
UVAFST_QRG_Create Expense Report in Workday Mobile Application_Final (2).pdf243.69 KB
Approve Expense Reports (QRG)
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday.
UVAFST_QRG_ApproveExpenseReports_Final_R2.pdf332.22 KB
View, Edit, Change and Cancel Expense Report (QRG)
This Quick Reference Guide (QRG) walks employees through the process of viewing expense reports in Workday and performing related actions including canceling, changing, or editing an expense report.
UVAFST_QRG_View,Edit,ChangeandCancelExpenseReport_Final_R2.pdf536.07 KB
Create Expense Report (QRG)
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in Workday.
UVAFST_QRG_CreateExpenseReport_Final (6).pdf778.07 KB
What purchases are allowable and restricted on the T&E Card?
Guidelines on what purchases should and should not be purchased on the T&E card
What does the “registration status” of my supplier’s registration in PaymentWorks mean?
Description of registration statuses in PaymentWorks
What does the “account status” of my supplier’s registration in PaymentWorks mean?
Description of account statuses in PaymentWorks
What does the “invitation status” of my supplier’s registration in PaymentWorks mean?
Description of invitation statuses in PaymentWorks
My supplier needs their business information updated in PaymentWorks. Who do I contact?
How to update a supplier's information in PaymentWorks
Why am I being asked to register in PaymentWorks?
Reasons we are asking you to register
UVA has always paid us at Net30 or Net20 with no fee. How do we keep these terms?
Information on why payment terms have changed